Committee Position Descriptions

Roles of the Board and Committee

President

• Leadership and Representation: Acts as the primary representative of the club, both internally and externally.
• Meetings: Chairs club meetings, including committee meetings and the Annual General Meeting (AGM).
• Strategy and Vision: Sets the strategic direction of the club and ensures that goals are met.
• Decision Making: Makes executive decisions on behalf of the club, often in consultation with the committee.
• Conflict Resolution: Addresses and resolves conflicts within the club.

Vice-President

• Support to President: Assists the president in their duties and stands in for the president when they are unavailable.
• Specific Projects: Often responsible for specific projects or areas within the club, as delegated by the president.
• Succession Planning: Prepares to potentially step into the president role in the future.

Secretary

• Record Keeping: Maintains accurate records of all club meetings, including minutes and correspondence.
• Communication: Manages communication between the club members and the committee, as well as external communications.
• Compliance: Ensures the club complies with all legal and regulatory requirements.
• Membership: Manages membership records and processes membership applications and renewals.

Treasurer

• Financial Management: Oversees all financial aspects of the club, including budgeting, accounting, and financial planning.
• Reporting: Prepares financial reports for the committee and members, including at the AGM.
• Transactions: Manages the club’s bank accounts, handles receipts and payments, and ensures proper financial controls are in place.
• Fundraising: Works on fundraising efforts and sponsorships to secure financial support for the club.

General member

• Assisting: General committee members often assist the president, vice-president, secretary, and treasurer with their duties, providing additional hands and perspectives.
   
• Team Effort: They collaborate with other committee members to ensure the club's activities and operations run smoothly.

• Input on Decisions: General members contribute to discussions and decision-making processes during committee meetings, offering their viewpoints and voting on key issues.
   
• Policy Development: They help develop and implement club policies, procedures, and strategic plans.

• Task Allocation: They may be assigned specific tasks or responsibilities, such as organizing events, managing club equipment, or handling member communications.
   
• Project Involvement: General members often lead or participate in sub-committees or working groups for special projects or initiatives.

• Voice of Members: General committee members represent the interests and concerns of the club's broader membership, ensuring their views are heard in the committee.

• Support Governance: They help ensure that the club adheres to its constitution, bylaws, and relevant regulations.
   
• Oversight: General members contribute to the oversight and accountability of the club’s operations and finances.